Travel & Administrative Virtual Assistant – Flight Coordination Specialist

Role Overview

• Manage a shared Gmail inbox and handle email correspondence
• Coordinate flight-related tasks, including bookings, cancellations, updates, and changes
• Update and reconcile financial records in Xero (House, 3ML, P4G)
• Track and complete recurring and ad hoc tasks via Trello
• Conduct online research across various topics as needed
• Send scheduled reminder emails and provide general administrative support

Requirements

• Previous experience as a Virtual Assistant or in a similar remote administrative role
• Familiarity with Xero (or willingness to learn quickly)
• Strong attention to detail, especially in financial data and reporting
• Excellent written communication skills
• Highly organized with strong time management and prioritization skills
• Proactive and able to work independently
• Willingness to be available for urgent matters outside regular hours when required
• Nice to Have: Experience with flight booking or travel coordination
• Background in bookkeeping or accounting tools
• Familiarity with OneDrive and Excel (desktop version)

Benefits

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!