Provide comprehensive diary management, travel arrangements, and expense processing for the Global Head of HR, Communications & Culture
Support the Head of Compliance with diary management, travel arrangements, and expense processing
Provide assistance to independent Non-Executive Directors including travel arrangements
Work closely with the HR team to support global recruitment processes, including interview scheduling and related logistics
Book meeting rooms and support meeting preparation including presentations and materials
Arrange travel, accommodation, and hospitality for internal and external events
Collaborate effectively with Personal Assistants in London and international offices
Ensure strict confidentiality is maintained at all times
Oversee room bookings and catering arrangements for all formal meetings, ensuring appropriate room setup and refreshments
Provide Reception cover on Mondays and on an ad‑hoc basis when required

Proven experience as a Personal Assistant or in a similar administrative role
Experience within an HR department is beneficial, but not essential
Personable, with strong interpersonal skills and the ability to engage confidently with multiple stakeholders
Ability to work under pressure, manage competing priorities, and respond with urgency when required
Exceptional organisational skills with excellent attention to detail
High level of integrity and discretion when handling confidential information
Strong decision-making capability and the ability to set and manage priorities effectively
Excellent verbal and written communication skills
Advanced proficiency in Microsoft Office
A proactive team player with a positive, “can‑do” attitude

Personal Assistant

Key skills