Accounting Specialist

Role Overview

• Under the supervision of the Accounting Manager, the Accounting Specialist is responsible for organizing and maintaining all accounts payable activities.
• Obtain and organize invoices and all supporting documentation from variance sources (e-mail, mail, inter-office).
• Allocate and code invoices to proper general ledger accounts and cost centers in accordance with accounting procedures and the annual budget.
• Monitor discount opportunities and resolve invoices or payment discrepancies, as applicable.
• Input invoices into accounts payable software and route electronically to approving managers for timely approval and payment.
• Communicate effectively with management team regarding billing issues, budget variances, or other issues identified during accounts payable cycle.
• Issue checks and electronic (ACH) payments, ensuring accurate and timely delivery.
• Work in compliance with all Federal and State Regulations, and internal banking procedures.
• Research stale dated outstanding checks, contacting approving manager or vendor when necessary.
• Process voids/stop payments, reissue checks as needed.
• Maintain accurate vendor records in accordance with vendor management policy, including vendor names, addresses, 1099 status and payment records.
• Verify, prepare, print, and distribute 1099’s according to IRS guidelines.
• Calculate sales tax on applicable invoices.
• Prepare and submit the quarterly and annual sales tax return.
• Identify and process prepaid expenses in accounting system.
• Process and/or review daily general ledger journal entries.
• Participate in daily and monthly reconciliation process for various general ledger accounts.
• Prepare routine and ad hoc research and analytic reports utilizing general ledger software and Microsoft Excel.
• Suggest policy and process improvements.
• Adhere to the Bank’s privacy and data security policies including but not limited to safeguarding of sensitive information and complying with relevant regulations to protect non-public information.
• Opportunity to learn continued accounting tasks and grow into a more formalized accounting role over time.
• Occasional purchasing tasks such as processing supply requests with various vendors.

Requirements

• Associates degree in accounting, finance or related field or any equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position.
• Minimum of one year of accounts payable experience is preferred.
• General knowledge of Microsoft Excel; proficiency in Microsoft Excel preferred.
• Working knowledge of Adobe.
• Prior experience in banking or other financial service industry preferred, but not required.
• Working knowledge of Banking and General Ledger software is preferred.