Associate Producer

Role Overview

• Coordinate scheduling and resource allocation for video production requests.
• Assist with on-boarding projects and initiating project hand-off to Producers after triage.
• Maintain master schedule, calendar, project documentation and communicate with internal team, stakeholders and partners to ensure all production scheduling and resources allocation information is up to date. This includes updating master schedule and calendars, coordinating meetings, creating project briefs, organizing project documentation.
• Take detailed notes on discovery calls; track and follow up on action items and next steps.
• Maintain awareness of all stages of a project's lifecycle.
• Assist in execution of action items for various internal projects.
• Manage, maintain, and audit inventory of existing and incoming assets and resources.
• Help balance production workload in region when necessary.
• Seek quality vendor partnerships within region.
• Provide consultation to internal stakeholders for upcoming shoots.
• Assist internal stakeholders in vendor sourcing, on-boarding and management.
• Keep regional team members up to date with changes in project scope and timelines during triage.
• Coordinate travel for offsite projects.
• Develop and maintain departmental workflow procedures and standard operating procedures relating to production coordination.
• Work with freelancers and vendor managers to meet production and stakeholder expectations and needs.
• Flag high priority studio requests and follow through to ensure the highest level of customer satisfaction.
• Support on productions as an AP, DIT, A2, 2nd AC, or Prompter Operator, as needed.
• Capture BTS content on an iPhone during productions as needed and manage BTS content archive.
• Assist the team with production prep, strike and studio reset.

Requirements

• 3-5 years of experience as Associate Producer, Production Coordinator, Production Assistant or similar role at a production company, agency, studio, or in a similar environment.
• Strong understanding of social media platforms and content trends
• Knowledge of video production (on-set etiquette, general production roles & responsibilities) and post production (IG Edits, CapCut, Premiere, Canva)
• Strong ability to prioritize and manage multiple tasks, projects, and ever-changing priorities.
• Strong problem solving, critical thinking, and verbal / written communication skills.
• Strong organizational, administration and project management skills
• Ability to work with minimal supervision.
• Proficiency with GSuite, MS Word, MS Excel, Photoshop, Acrobat, scheduling, and budgeting.
• Capable of working as a part of a team and independently.
• Must have a high level of initiative, flexibility, and confidentiality.
• Degree in video production, communications, or a relevant field will be an advantage.