Scheduling internal calls
Scheduling external calls (customers, candidates, vendors)
Rescheduling conflicts
Sending calendar holds
Reviewing meetings in calendars to make sure everyone has RSVP’d, nothing has been scheduled over it, all the info is there like zoom links etc.
Sorting and labeling emails
Flagging priority emails
Drafting responses for you to approve
Following up on unanswered emails
Unsubscribing from junk
Booking flights
Booking hotels
Restaurant reservations
Managing changes/cancellations
Creating meeting agendas
Taking notes (or cleaning up notes)
Tracking action items
Sending follow-ups after meetings
Updating project trackers
Scheduling interviews
Sending candidate communications
Sending rejection or next-step emails
Coordinating take-home assignments
Uploading expenses
Organizing receipts
Vendor list maintenance
Contract organization
Updating Notion / internal docs
Formatting documents and decks
Creating templates
Maintaining onboarding checklists
Organizing shared drives
Sending internal reminders (Slack, etc.)
Venue research
Booking spaces
Coordinating catering
Managing attendee lists
Sending calendar invites
Creating run-of-show docs

Bachelor's degree
At least 5-years experience as an Executive Assistant for International based Software company
Excellent English communication skills, both written and verbal. (At least B2 level)
Excellent phone, email, and instant messaging communication skills
Solid organizational & time management skills
Able to work on a graveyard shift
Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
Experience with word-processing software and spreadsheets (e.g., MS Office)
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Proactive attitude & willingness to be trained

Executive Assistant – Software Development Industry

Key skills