Administrator

Role Overview

• Preparing and processing payroll data for agency and staff; inputting time sheets and absence records onto Workday
• Perform relevant duties in relation to starters and leavers, including processing and checking Right to Work documentation; management of local personnel files and staff details on Workday
• Administrative support to managers for personnel matters such as performance management, grievance and disciplinaries
• Facilitate the booking and coordination of training for Southwark operations and manage the associated records
• Dealing with information requests and documentation from management, internal departments and third parties; drafting standard and non standard correspondence
• Arranging and coordinating Occupational Health scheduling and physio appointments
• Raising purchase orders with approved suppliers, receipting purchase orders following the delivery of goods/services and resolving associated invoice queries.
• Raising of invoices on Workday, as requested
• Ensuring PPM tasks assigned to the Support Services team are completed, recorded and closed on HxGN
• Monitoring faults and defects on the FM Issues Log; initiate corrective actions with internal teams and external contractors and track actions to ensure issues are resolved in a timely manner
• Management of uniform/PPE stock levels (as assigned), fulfilling PPE requests from the operational teams
• Sourcing products and services from suppliers and contractors, obtaining quotes for new services and setting up new suppliers on company systems as required
• Coordination of contractor activity, including liaison with contractors to ensure service schedules are fulfilled.
• Ensuring all contractors undergo site induction, checking of contractor RAMS and monitoring all aspects of contractor performance
• Maintenance of assigned compliance records and registers, including but not limited to LOLER Register and Fire Log
• Maintenance of Odyssey (fuel system) and associated spreadsheets, including fuel key requests and fuel deliveries
• Maintenance of utilities spreadsheets for meter readings, Thames Water samples, certificates of analysis, etc.
• Manage and control petty cash issue and receipts, including petty cash cards
• Fulfil assigned responsibilities in respect of site security, including the issue access passes and parking permits, and provision of CCTV footage as per local procedure
• Contribution and participation in month-end data/documentation/information gathering processes
• Provide cover for core support functions as directed by the Support Manager, including Reception Desk cover
• To carry out other appropriate duties as assigned by line management

Requirements

• Excellent communication skills
• Ability to work well under pressure
• fast but efficient
• Administration experience
• Computer literate

Benefits

• 25 days of annual leave.
• Refer a driver to us once you’ve joined and earn £1000.
• Access to our people’s pension scheme.
• Free physiotherapy service.
• Discounts on everything from groceries to well known retailers.
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to.
• 24 hour access to a virtual GP, 365 days a year, for you and family members in your household.
• Ongoing training and development opportunities, allowing you to reach your full potential.