Finance & Operational Support

Monitoring and following up on timesheet completion for all team members and Partners.
Managing cash receipts and debtor tracking, updating trackers and circulating information as required.
Tracking fees issued, ensuring invoices are sent to clients within agreed timelines.
Preparing and circulating weekly utilisation reports in advance of operational meetings.
Coordinating outlay management, liaising with Partners and Finance and ensuring compliance with agreed billing arrangements.
Circulating accruals information provided by Finance.
Preparing and distributing monthly WIP reports and supporting management review discussions on write-offs and provisions.
Acting as a central liaison between RAS and Finance to ensure accurate and timely financial information flow.

Client Onboarding

Coordinating the onboarding of new RAS clients.
Ensuring client and project codes are set up correctly in line with internal RAS guidance.
Acting as a point of contact to ensure onboarding steps are completed efficiently and accurately.

People Management & Team Administration

Coordinating, tracking, and reconciling annual leave, ensuring adequate team coverage.
Liaising with senior leadership if resourcing constraints arise.
Tracking the timely completion of performance reviews.
Monitoring CPD completion and mandatory training compliance.
Maintaining awareness of team milestones such as birthdays and personal events, supporting a positive team culture.

Executive & Administrative Support

Managing Partner diaries, schedules, and business travel arrangements.
Coordinating internal and external meetings, including logistics and preparation.
Organising and supporting RAS team events.
Providing high-quality administrative and organisational support to RAS leadership as required.

Essential:

Previous experience in an Executive Assistant, Senior PA, or similar role in a professional services environment.
Strong organisational and time-management skills with the ability to manage multiple priorities.
High level of attention to detail and confidentiality.
Strong communication skills and confidence engaging with senior stakeholders.
Competent with MS Office (Excel, Outlook, Word).

Desirable:

Personal Attributes:

Proactive, organised, and reliable.
Comfortable working autonomously and as part of a senior leadership support team.
Strong interpersonal skills with a collaborative, service-oriented mindset.
Discreet, trustworthy, and professional.

Office Facilities

Health Benefits & Leave Entitlements

Work Equipment & Resources

Income Benefits

Executive Assistant – 12 month FTC Maternity Cover

Key skills