Document Controller – Data Center

Role Overview

• Establish and maintain the project document control system within approved customer and commissioning platforms (e.g., Procore, Aconex, Bluebeam, Newforma, SharePoint, Cx Alloy).
• Receive, log, distribute, and track project documents — including drawings, specifications, submittals, RFIs, transmittals, change orders, meeting minutes, and test reports — according to project protocols.
• Enforce revision control and ensure all stakeholders are working from the most current approved versions; archive superseded documents in accordance with retention policy.
• Apply consistent naming conventions, metadata tagging, and folder structures to support traceability and efficient retrieval.
• Support the commissioning team in compiling, organizing, and tracking L1–L5 documentation, including pre-functional checklists, startup reports, functional test records, and IST results.
• Coordinate the assembly of turnover packages, O&M manuals, as-built drawings, warranties, attic stock records, and training materials for handoff to the owner’s operations team.
• Track closeout deliverables against contract and customer turnover requirements, flagging gaps and coordinating resolution with responsible parties.
• Audit incoming and outgoing documents for completeness, accuracy, and compliance with project and customer standards before release.
• Maintain accurate logs of submittals, RFIs, non-conformance reports (NCRs), and punch items; generate status reports for project leadership.
• Ensure confidentiality and access controls are enforced in accordance with owner NDAs and data-handling requirements typical of hyperscale projects.
• Coordinate daily with project managers, commissioning specialists, QA/QC leads, design engineers, trade contractors, and client representatives to align documentation with project milestones.
• Participate in project meetings, commissioning coordination sessions, and site walkdowns as needed; capture and distribute minutes and action item logs.
• Produce weekly and milestone documentation reports summarizing outstanding items, aging RFIs/submittals, and turnover readiness.
• Maintain a secure, auditable document archive in accordance with project, customer, and regulatory retention requirements.
• Support project audits and owner reviews by retrieving requested documentation and providing chain-of-custody records.
• Assist with project close-out, ensuring all final records are transferred to the owner in the required format and structure.

Requirements

• Minimum of 3 years of document control experience, preferably on data center, mission-critical, or large commercial construction projects.
• Experience supporting commissioning and QA/QC documentation workflows across L1–L5 phases.
• Familiarity with hyperscale or colocation owner documentation standards and turnover requirements is strongly preferred.
• Working knowledge of construction terminology, drawing sets, specifications, and the submittal / RFI process.
• Proficient with document and project management platforms such as Procore, Aconex, Bluebeam, Newforma, SharePoint, and Cx Alloy.
• Strong Microsoft Office skills, particularly Excel (pivot tables, logs, reporting) and Outlook.
• Exceptional attention to detail, organizational ability, and follow-through.
• Ability to manage high volumes of documentation under tight deadlines and shifting priorities.
• Strong verbal and written communication skills, with the ability to interface professionally with contractors, engineers, and owner representatives.
• Discretion and sound judgment when handling confidential or sensitive project information.

Tech Stack

• Assembly

Benefits

• Health Benefits: Medical, Dental, Vision, LTD/STD, Life-AD&D
• Retirement: 401(k), discretionary Pension & Profit sharing, subject to Plan documents
• 15 days paid time off (prorated based on start date) and 8 holidays