Program Manager

Role Overview

• Support the Program Manager in coordinating activities across multiple construction projects to ensure alignment with program goals and timelines
• Maintain centralized program documentation, including schedules, budgets, reports, and governance materials
• Assist in the development and enforcement of standardized program processes, templates, and tools
• Coordinate program-level meetings, including agendas, minutes, and action item tracking
• Provide administrative and coordination support to Project Managers across multiple active job sites
• Track project milestones, deliverables, and key deadlines across the portfolio
• Assist with project setup, closeout documentation, and compliance tracking
• Monitor and follow up on task assignments to ensure timely completion
• Compile and distribute regular program reports on schedule, budget, risks, and overall performance
• Maintain dashboards and tracking tools for KPIs, project status, and portfolio health
• Ensure data accuracy and consistency across all reporting platforms
• Support preparation of executive-level presentations and updates
• Assist in tracking program budgets, commitments, and expenditures across projects Support invoice processing, purchase orders, and financial documentation
• Coordinate communication with vendors, consultants, and internal stakeholders
• Maintain vendor documentation, contracts, and compliance records
• Support vendor onboarding and performance tracking processes
• Maintain logs for program-level risks, issues, and change requests
• Track mitigation actions and escalate concerns to the Program Manager as needed
• Support change management documentation and communication efforts
• Assist in implementing and maintaining program governance frameworks
• Identify opportunities to improve workflows, reporting, and coordination efficiency
• Ensure adherence to established standards for scheduling, budgeting, and documentation

Requirements

• Bachelor’s degree in Construction Management, Business, Real Estate, or related field preferred
• 2–5 years of experience in project coordination, construction administration, or program support
• Experience supporting commercial real estate or retail construction projects strongly preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities across a portfolio of projects
• Proficiency in project management and reporting tools (e.g., Microsoft Project, Excel, Smartsheet, Procore, or similar)
• Excellent written and verbal communication skills
• Strong analytical and problem-solving abilities
• Ability to work both independently and collaboratively in a team environment
• High level of professionalism and customer service orientation
• Willingness to support a geographically dispersed team across the Southeast U.S.
• Occasional travel may be required (up to 10–20%)