Ensure monthly expenses are received and processed in a timely manner, including checking for appropriate approvals and posting in the accounting system
Prepare payment for payables (e.g. invoices, staff expense reports, corporate credit cards)
Daily and monthly reconciliation of financial transactions in the licensing and accounting system, including correction of any glitches and errors
Daily reconciliation of the Moneris transaction reports with the licensing system
Ensure government fee is balanced on a daily/monthly basis and reports are remitted
Manage accounting email inbox, respond to inquiries and forward to Finance team members as necessary
Process fee refund requests in the licensing and accounting systems and Moneris
Manage fines and costs collection process, including assessing fees in licensing system, issuing reminder letters and forwarding overdue accounts to a collection agency as per Fines and Costs Collection policy
File and organize financial records
Other duties as assigned such as: Issue letters to insurers requesting payment of the annual insurer assessment fee and ensure their collection is complete
Create and administrate prepaid accounts for insurance agencies during renewal season
Support the Finance team during external audit including pulling samples
Tracking of finance service fee and gift cards for staff
Prepare and deposit cheques at the bank on an adhoc basis

2-3 years of experience in processing and recording payables and receivables
Degree in Business Administration with a major in accounting or Accounting diploma or equivalent work experience
Knowledge of basic bookkeeping, accounting principles and procedures
Excellent computer skills, including proficiency in Outlook, Word, PowerPoint, Excel, and accounting software
Experience in Microsoft Dynamics 365 Finance & Operations considered an asset

Accounting Assistant

About this role