Lease Compliance Administrator

Role Overview

• Review leases, amendments, and legal documents to extract key terms including rent, escalations, CAM structures, and critical obligations.
• Accurately enter and maintain lease data in Yardi, ensuring alignment with executed agreements.
• Maintain organized and complete lease documentation for all tenants.**
• Set up new tenants in Yardi, ensuring all lease terms and billing structures are accurate prior to first billing
• Coordinate tenant move-ins and move-outs, including final billing, deposit reconciliation, and ledger closeout
• Ensure tenant portal (RentCafe) setup and communication is completed timely.
• Manage daily application of cash receipts to tenant ledgers
• Review tenant accounts for accuracy, including rent, CAM, tax, and other charges
• Process billing adjustments, late fee reversals, and corrections as needed
• Investigate and resolve tenant disputes related to billing and account balances**
• Support CAM estimate setup and annual reconciliation processes
• Review and validate operating expense recoveries, property taxes, and insurance allocations
• Ensure CAM charges are accurately reflected in tenant billings**
• Track key lease dates, including expirations, renewals, rent escalations, and notice periods
• Proactively communicate upcoming deadlines to internal stakeholders**
• Serve as a primary point of contact for tenant account inquiries
• Partner with Accounting, Asset Management, and Property Management to resolve discrepancies and ensure data accuracy
• Support communication with tenants regarding balances, credits, and billing updates**
• Perform periodic audits of tenant ledgers and lease data for accuracy and completeness
• Assist with preparation of estoppel certificates and lease-related documentation
• Ensure compliance with lease terms and company policies

Requirements

• 2–5 years of experience in property management, lease administration, or real estate accounting
• Strong proficiency in Yardi (required) and advanced Excel skills
• High attention to detail with the ability to interpret complex lease agreements
• Solid understanding of CAM, NNN leases, rent structures, and AR processes
• Ability to manage high-volume transactional work with accuracy and efficiency
• Strong organizational and time management skills in a fast-paced environment
• Effective communicator with the ability to work cross-functionally****

Benefits

• Work remotely Monday
• Friday, 40 hours a week (no weekends)
• Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.**

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our Take a look and let us know if you have any other questions!