Maintain attorney’s calendar; follow-up as needed and confirm various meetings throughout the workday
Manage attorney phone calls, including receiving/screening calls and setting up conference calls
Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents, charts and tables using various word processing software
Participate in weekly meetings and manage the agenda and minutes
Proofread all work for both content and context
In conjunction with Finance, process invoices, bills and net recovery distributions
Prepare and submit conflict checks and New Matter Intake Forms
Open, organize, prepare and maintain client and office files both in electronic and paper filing systems
Use the Firm's docketing program. Enter all required scheduling and dates in the program
Electronically file documents with the courts
Fill out, revise and/or update information for Status Reports
Coordinate CLE training classes
Process attorneys’ weekly time summaries and expense reports and meet the weekly deadline for reporting such items to ensure that attorney records are processed in a timely manner
Monitor emails for both self and attorneys being supported
Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks
Maintain client contact lists for marketing events
Assist in preparation for trials, hearings, and conferences, including document organization and coordination.

Must have at least 3 years’ legal and/or executive secretarial experience with a preference for 5+
Experience performing a same or similar role in a Family Law/Matrimonial Law practice is highly preferred
Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, including, but not limited to iManage/DeskSite/Worksite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver preferred
Proficient in advanced levels of Microsoft Outlook, Teams, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs4. If not proficient, must be able to operate the Firm’s software applications on an advanced level within a reasonable period of time
Typing skills of 60+ w.p.m.
Detail-oriented with strong organizational skills and the ability to multitask. Strong Project management skills are required
Outstanding written and verbal communications. Must be able to interact with clients, attorneys, and staff professionally
Experience with efiling in both state and federal courts
Assignments may change from time to time, and flexibility is essential. Legal Practice Assistants are expected to extend support and service to primary attorneys and any attorney within the Litigation practice and the office.
Required to be in office at least 3 days per week
High School Diploma or its equivalent required

Equal Opportunity Employer, including disabled and veterans
Cozen O’Connor is committed to fostering greater inclusion in the legal profession

Legal Practice Assistant

Key skills