Senior Proposal Coordinator

Role Overview

• Supports the Proposal Manager with proposal development activities, to include proposal document management.
• Oversees proposal publications, monitoring progress and establishing priorities and deadlines for production including desktop publishing, graphics, and printing.
• Ensures proposal deliverables comply with all proposal preparation instructions specified in the RFP.
• Supports the Proposal Manager in proposal kickoffs, color team reviews, and other proposal development activities.
• Analyzes RFP and develops/updates compliance matrix; creates proposal information document (PID)
• Develops proposal template, adhering to proposal production requirements.
• Develops writers’ documents based on proposal database or Proposal Manager outline.
• Develops and updates plans, schedules, materials, and files; tracks action items via RAIL to established suspense dates/times.
• Provides direction for advanced desktop publishing functions, administrative support, security, control and distribution of proposals or other documents.
• Ensures quality assurance and quality control at all stages of proposal preparation.
• Oversees all proposal publication activities, to include the following: Coordinates graphics, desktop publishing, proofreading, and production support of all assigned proposals, including drafts, final submission, and ENs, ensuring a high standard of quality.
• Determines style, techniques, and medium best suited to produce desired effects and conform with production requirements.
• Discusses graphics and text requirements at various stages of completion and making necessary changes as determined by customer; proofing work to minimize errors and reworks errors.
• Develops Final Production Checklist.
• Coordinates the production of print requests for proposal teams, including RFP books, proposal volumes, and other proposal-related artifacts for kick-offs, color teams, and final print.
• Coordinates final production of all proposal deliverables, including assembly, book checks, packaging, and shipping.
• Assists Proposal Managers in development and update of proposal management plans as assigned.
• Manages SharePoint proposal site content and user right access administration for SharePoint and PleaseReview; trains and assists proposal team members in use of the proposal template and electronic collaboration tools.
• Prepares archives of proposals following final submission.
• Works closely with customer/requestor to ensure job requirements are to company standards and customer satisfaction.
• Troubleshoots computer and production equipment problems.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree or additional education may be substituted for experience or additional experience may be substituted for education (generally 2 years of experience equals 1 year of education)
• Five plus (5) years of experience developing proposals for major U.S. Government contracts or similar work experience
• Strong knowledge of the English language; excellent grammar, writing, and proofreading skills
• Experience reading and analyzing Request for Proposals (RFPs)
• Working knowledge of industry standard proposal management processes
• Strong interpersonal skills and team player attitude; comfortable working in a matrixed environment
• Adaptable to changing schedules in a fast-paced and demanding environment
• Customer-service oriented
• Demonstrated organizational skills, Detail-oriented; produces high-quality, accurate work in a timely manner
• Excellent oral communication skills as well as conflict management and diplomacy skills
• Experience coordinating with production teams and print services
• Demonstrated proficiency with desktop publishing/graphics software such as Adobe Illustrator
• Advanced/expert knowledge of Microsoft applications (specifically Word)
• Knowledge of document production and file version control systems
• Knowledge of Department of Defense (DoD), U.S. Government structure and agency acquisition procedures is preferred

Tech Stack

• Assembly

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance