Real-Time Operations, Executive Assistant – AI-Enabled
United States
Full Time
6 days ago
$32,000 USD
No Visa Sponsorship
Key skills
AIProject ManagementCommunication
About this role
Role Overview
- Track and manage multiple projects (clients, legal, and business initiatives)
- Organize and maintain documentation, including AI-generated content
- Convert drafted materials into polished deliverables (Word, PDF, PowerPoint)
- Draft and respond to emails, messages, and follow-ups
- Manage scheduling, confirmations, and calendars
- Support real-time task execution (client updates, invoices, next steps)
- Conduct light research (vendors, grants, opportunities)
- Assist with overall business operations and coordination
Requirements
- Strong organizational and project management skills
- Proficiency in Microsoft Word and PowerPoint
- Experience using AI tools (e.g., ChatGPT)
- Excellent written communication skills
- Proactive, detail-oriented, and able to take initiative
- Able to work in a fast-paced, dynamic environment with quick response times
- Nice to Have: Experience with AI video tools or avatars
- Nice to Have: Strong presentation design skills
- Nice to Have: Basic project management experience