Administrative Assistant

Role Overview

• Company calendar management
• Coordinate logistics and travel arrangements for conferences and speaking engagements
• Set up agendas for regular and ad hoc team meetings, take meeting minutes, and follow-up on key tasks when necessary
• Coordinate tours, visits, and tasting events for outside partners and investors
• Research projects related to the industry of plant-based and animal-based meat to support critical decision making with respect to funding, policy, strategy, and more
• Support leadership team with documentation coordination, and other duties as assigned
• Drafting emails, and other correspondence, when necessary
• Create and track confidentiality agreements and other formal documents using Adobesign
• Request and manage expiration of insurance information, NDAs, run credit checks and procure other documents
• Maintain, monitor and update a variety of databases, documents, certifications etc
• HR duties such as scheduling, correspondence, document and computer preparation, and other duties as assigned
• Assist the Controller with various financial tasks such as collections, data entry, filing, and other duties as assigned
• Assist the sales team with trade show event coordination, order and track swag, send samples, update target lists and CRM, monitor incoming company web inquiries
• Support sales team at trade shows (this travel is a not a requirement of the position, but a plus)
• Monitor daily schedules and vacation tracking for all staff
• Order office supplies, open, sort, scan, file, and distribute mail
• Run company errands as necessary. (mileage paid for)
• Assist with facilities requests such as replacing soap in the breakroom, routine maintenance checks, landlord requests, or getting the door for deliveries, etc
• Miscellaneous duties as assigned.

Requirements

• 2+ years experience as an administrative assistant, office manager, or the like
• Proficiency in all standard G-Suite applications as well as MS Word, Excel & Powerpoint
• Highly organized and independent approach to follow-up tasks
• Ability to prioritize projects and strong problem solving skills
• Desire to work in a fast-paced, demanding food production, startup environment
• Ability to be flexible and willing to take on new tasks to support the CEO and team
• Excellent written and verbal communication skills
• Ensure confidentiality related to sensitive company and/or employee information
• Exceptional experience completing tasks to a high standard of professionalism and attention to detail
• A passion to make the plant-based meat industry succeed.

Tech Stack

• SOAP

Benefits

• Medical, dental, vision benefits offered
• Paid time off
• Company holidays