Project Coordinator

Role Overview

• Provide full-time administrative and logistical support, ensuring efficient coordination across project teams and stakeholders.
• Schedule and coordinate all team meetings, working sessions, and governance forums, ensuring appropriate attendance, agendas, and follow-ups.
• Maintain and manage action item logs, ensuring timely tracking, updates, and closure of tasks and decisions.
• Support development and maintenance of project plans and schedules, including updates to milestones, dependencies, and delivery timelines.
• Use Confluence and Jira to manage project documentation, track work items, and support Agile delivery processes.
• Develop and maintain documentation and collaborative content using Google Docs and Google Workspace tools.
• Assist with onboarding of new resources, particularly those supporting CMS contracts, ensuring access, documentation, and orientation materials are complete.
• Support risk and issue tracking, including logging, updating, and escalating program risks and blockers as needed.
• Prepare and distribute status reports, summaries, and updates for internal teams and government stakeholders.
• Support technical document review and editing, including grammar checks, formatting consistency, and clarity improvements for program documentation.
• Coordinate with project managers, product owners, technical teams, and stakeholders to ensure alignment on deliverables and timelines.
• Maintain organized records of project artifacts in accordance with federal documentation and compliance requirements.

Requirements

• Bachelor’s degree in Business Administration, Project Management, Information Systems, Communications, or related field (or equivalent experience).
• 4+ years of experience in project coordination, project support, or program administration roles.
• Experience working in federal government contracting environments, preferably supporting CMS or healthcare-related programs.
• Demonstrated experience supporting project plans, schedules, and delivery tracking in complex environments.
• Proficiency with Jira and Confluence for Agile project tracking and documentation management.
• Strong experience using Google Workspace tools (Docs, Sheets, Drive, Calendar) for collaboration and documentation.
• Experience supporting CMS contract onboarding processes, including resource setup, documentation access, and compliance requirements.
• Familiarity with Agile or SAFe environments.
• Experience with risk and issue tracking, including maintaining logs and supporting mitigation follow-up.
• Experience preparing and distributing status reports and executive summaries.
• Experience supporting technical reviews, editing, and documentation quality assurance.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in documentation and tracking.
• Ability to work effectively in fast-paced, deadline-driven environments.
• Strong interpersonal skills and ability to coordinate across multiple teams and stakeholders.
• US Citizenship or Permanent Residency required.
• Must reside in the Continental US.
• Depending on the government agency, specific requirements may include public trust background check or security clearance.

Benefits

• health care
• dental
• vision
• life insurance
• 401(k)
• paid time off including PTO, holidays, and any other paid leave required by law