Immediate Court File Readiness:
As soon as a legal file is opened, you must prepare the entire evidence folder immediately.
All documents, proof of service, and lease copies must be organized and "court-ready" the moment the case starts—do not wait for the court date.
Proactive Lease Renewals:
Monitor lease expirations daily.
Prepare and send out renewal notices at least 5 months before the end date to ensure zero missed deadlines.
Strict Rent Collection:
Monitor building software daily.
On the 2nd of the month, send firm reminders via text and email.
Maintain a clear "paper trail" of all communications for legal proof.
Legal & Bailiff Coordination:
File cases with the court for non-payment or lease violations.
Manage the bailiff (huissier) process and keep a detailed log of what was sent and when it was served.
Vacancy Management:
Maintain a real-time Google Sheet of vacant units and upcoming move-outs.
Immediately respond to tenants trying to break leases, making it clear they remain fully responsible for the contract.

Bilingualism: The candidate must be fluent in both English and French (mandatory for legal filings).
Strong Organizational Skills (“Top-of-Mind” Organization): Able to independently manage both their own calendar and the court’s calendar without requiring reminders.
Professional & Firm Communication: Capable of handling difficult conversations with tenants while maintaining a professional, firm, and composed approach.
Proactive Mindset: Anticipates potential issues in advance and takes initiative to prepare solutions (e.g., planning ahead for vacancies or operational needs).

Preferred Qualifications:

Experience in property management or legal operations within a real estate environment

Property & Legal Operations Manager, Bilingual French – English

Key skills