About this role
Role Overview
- Process, catalogue and store documents in physical or digital formats, ensuring they are accessible and correctly filed.
- Manage the lifecycle of documents, including creation, revisions, approval, distribution and archiving, in alignment with project and company standards.
- Establish and maintain a standard, structured folder system. Ensure that all documents adhere to company policies, project and client requirements.
- Track project document control status to ensure sites meet the relevant timescales.
- Act as a liaison between project teams, departments, and external partners to ensure smooth document flow and accessibility.
- Liaise with the Contract and Core Team to assist with ensuring that all procedural documents are submitted on time.
- Highlight upcoming deadlines and outstanding actions for the Contract Team.
- Manage access to our document control system for the Contract Team and Supply Chain.
- Be the main point of contact for related queries and guidance material on the document management systems.
- Ensure that all documents adhere to company policies, project requirements, and industry regulations.
- Regularly review and audit documentation processes and storage for compliance and efficiency.
- Participate in continual professional development, including that which will benefit others in the business as well as oneself.
- Maintain the integrity and confidentiality of project documents, implementing measures to prevent unauthorized access or alterations.
Requirements
- Knowledge of the requirements of IS09001 (Quality Systems) and IS027001 (Information Security)
- Communicate well at all levels
- Duties may include attending site when required
Benefits
- Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.
- We do share individual feedback following an interview.
- A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.