Assist with the preparation of procurement documentation, including Statements of Work (SOWs), market research summaries, and contract file materials, following established templates and guidelines
Support the development and organization of solicitation packages and procurement files under direct supervision
Track contract actions, deliverables, and key dates using established tracking tools and systems
Coordinate with vendors to collect required documentation (e.g., Representations and Certifications, W-9/W-8 forms) as directed
Maintain organized, complete, and accurate procurement records in accordance with program and documentation requirements
Assist with invoice tracking, funding status updates, and basic price analysis activities using prescribed methods
Learn to review standard contract clauses and identify key terms with guidance from senior team members
Support vendor due diligence activities, including basic research using approved tools and resources
Participate in required training, team meetings, and onboarding activities related to procurement policies, systems, and processes
Provide routine administrative and operational support to the procurement team as assigned

0-2 years professional procurement or contracting experience; internships, coursework, or administrative support experience acceptable
Ability to follow detailed instructions and established procedures with close oversight
Strong attention to detail and basic organizational skills
Basic proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Effective written and verbal communication skills
Ability to manage assigned tasks and meet deadlines with supervision
Willingness and ability to learn federal procurement regulations, policies, and internal processes

Desired Qualifications

Bachelor’s degree in Business, Finance, Supply Chain, or related field
Exposure to procurement, purchasing, contract administration, or vendor management through education or internships
Interest in federal contracting, government procurement, or supply chain management
Familiarity with basic financial concepts or data analysis

Procurement Specialist

Key skills