Document Controller

Role Overview

• Establish, implement and maintain efficient project related document control registers and procedures.
• Plan, manage and record document flow to and from all relevant parties, including clients, subcontractors and internal project teams.
• Coordinate the storage, archiving and retrieval of project and organisational records.
• Ensure all project notes are current and clearly communicated to the wider team.
• Remove obsolete documents from circulation and ensure only current revisions are in use.
• Issue, track and manage document and drawing registers, transmittals and receipts.
• Investigate and rectify document discrepancies in a timely manner.
• Ensure all drawings, documents and associated transmittals are: Registered accurately with correct revision status and details, Approved prior to issue, Issued within required timeframes, Filed in accordance with established procedures, Clearly titled with correct project names.
• Track document distribution and maintain visibility of document locations at all times.
• Administer and support the document management system, including identifying when additional metadata fields (Packages, Mail Types, Phases etc.) are required.
• Assist external vendors and consultants to comply with document submission procedures.
• Provide technical support and guidance to internal teams on system use and best practices.
• Participate in the development and ongoing improvement of document control and quality management systems.
• Identify gaps in document control procedures and contribute practical improvement initiatives.
• Attend team meetings and actively contribute ideas for improved processes and efficiencies.
• Participate in on‑the‑job training and mentoring of new staff.
• Provide document control support and guidance to other offices as required.
• Ensure emails are filed into appropriate project folders within 24 hours of receipt or issue.

Requirements

• Proven experience in a Document Controller or similar role, ideally within engineering, construction or project‑based environments.
• Strong attention to detail with a methodical and organised approach to work.
• Confident using document management systems and Microsoft Office applications.
• Excellent communication skills and a collaborative team mindset.
• Ability to manage multiple priorities while meeting tight deadlines.

Benefits

• Perth based role with exposure to diverse projects
• Supportive, collaborative team environment
• Opportunity to contribute to system and process improvements