About this role
Role Overview
- Coordinating support activities and supervising the work of subcontractors and in-house services to ensure smooth and efficient operation of the Company and its facilities
- Manage and ensure compliance of all in-house and outsourced admin services
- Prepare and maintain necessary documentation and contracts to ensure timely procurement and effective delivery of services (transportation, cleaning, maintenance, security, building and facility upkeep, etc.)
- Supervise the transport department, including vehicle rental, maintenance schedules, route coordination, fuel control, driver shifts, reporting, training, and compliance
- Organize insurance, property tax, and technical inspection processed for Company vehicles
- Handle documentation for utility services (energy, gas, water, waste)
- Conduct market analysis, prepare budgets, and ensure timely procurement of services and supplies
- Prepare technical specifications and cost estimates (BoQs) in full compliance with corporate and legal requirements
- Monitor security services, conduct site visits, and report contractor issues to management
- Manage the staff, organize drivers’ duty schedules, ensure proper execution of transport requests, and provide performance evaluation
- Identify cost-saving and efficiency opportunities and implement improvements
- Manage contractor relationships for all outsourced services
- Ensure the continuous development and qualification improvement of the team in accordance with legal requirements and international standards
- Organize the work of the team, distribute functions
- Demonstrate a strong commitment to confidentiality
- Perform other duties consistent with the position
Requirements
- Coordinating support activities and supervising the work of subcontractors and in-house services to ensure smooth and efficient operation of the Company and its facilities
- Manage and ensure compliance of all in-house and outsourced admin services
- Prepare and maintain necessary documentation and contracts to ensure timely procurement and effective delivery of services (transportation, cleaning, maintenance, security, building and facility upkeep, etc.)
- Supervise the transport department, including vehicle rental, maintenance schedules, route coordination, fuel control, driver shifts, reporting, training, and compliance
- Organize insurance, property tax, and technical inspection processed for Company vehicles
- Handle documentation for utility services (energy, gas, water, waste)
- Conduct market analysis, prepare budgets, and ensure timely procurement of services and supplies
- Prepare technical specifications and cost estimates (BoQs) in full compliance with corporate and legal requirements
- Monitor security services, conduct site visits, and report contractor issues to management
- Manage the staff, organize drivers’ duty schedules, ensure proper execution of transport requests, and provide performance evaluation
- Identify cost-saving and efficiency opportunities and implement improvements
- Manage contractor relationships for all outsourced services
- Ensure the continuous development and qualification improvement of the team in accordance with legal requirements and international standards
- Organize the work of the team, distribute functions
- Demonstrate a strong commitment to confidentiality
- Perform other duties consistent with the position