C-Level Executive Assistant

Role Overview

• Own and manage the CFO’s calendar across multiple Google accounts, ensuring optimal prioritization, scheduling, and time allocation
• Triage and manage inbox communications, drafting responses and handling correspondence on behalf of the CFO
• Prepare meetings end-to-end: agendas, materials, briefing docs, and ensure follow-ups and action items are executed
• Oversee vendor and contract administration across 20+ active vendors, including tracking deliverables and performance
• Manage renewal calendars, proactively flagging upcoming deadlines and negotiating timelines where needed
• Support exit readiness initiatives, including coordination of documentation and M&A data room preparation
• Coordinate with legal teams on contracts, compliance, and documentation workflows
• Book and manage complex travel arrangements, including multi-leg and international itineraries
• Handle personal and property-related coordination tasks with a high level of discretion and reliability
• Build and optimize internal systems using tools like Google Workspace, Slack, Notion, and DocuSign
• Leverage AI tools (e.g., Claude, ChatGPT) to streamline workflows, automate tasks, and improve efficiency

Requirements

• 5+ years of experience supporting C-level executives (ideally CFO, COO, or General Counsel)
• Proven experience in a fast-paced e-commerce or DTC environment
• Strong experience managing complex calendars, inboxes, and executive communications
• Hands-on experience with vendor management, contract administration, and renewal tracking
• Exposure to legal coordination, compliance processes, or M&A support (data rooms, due diligence, etc.)
• Advanced proficiency in Google Workspace, Slack, Notion, and DocuSign
• Strong spreadsheet skills (data tracking, organization, and reporting)
• Familiarity with EOS/Traction frameworks is a strong plus
• AI-native mindset with demonstrated use of tools like Claude or ChatGPT in daily workflows
• Exceptional written and verbal communication skills in English
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously
• Strong judgment and ability to operate with discretion and confidentiality
• Proactive, resourceful, and capable of operating with minimal supervision

Benefits

• Competitive salary.
• Ability to work remotely.