Legal Administrative Assistant

Role Overview

• Handle daily administrative tasks for the legal department, including scheduling meetings, managing calendars, and coordinating travel.
• Prepare and submit expense reports on behalf of members of the legal department.
• Weekly check for incoming physical mail for the legal department members and scan to recipients.
• Assist with maintaining and organizing physical and electronic legal and litigation files.
• Assist with new outside-counsel onboarding.
• Help collect accruals and follow up with outside counsel for quarterly updates and responses.
• Support maintenance of outside-counsel contact lists and engagement records.
• Maintain master trackers for Legal Operations projects, templates, and workflows.
• Generate periodic reports for leadership.
• Coordinate all logistical aspects of board meetings including reserving hotel rooms and meeting space.

Requirements

• 5 years of legal administrative or board support experience required.
• Experience coordinating complex calendars, meetings, travel arrangements, and cross-functional communications preferred.
• Experience handling confidential and sensitive information with a high degree of professionalism and discretion.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management/e-signature systems (DocuSign, SharePoint, contract lifecycle management systems).

Benefits

• medical
• dental
• vision
• retirement contributions
• employee stock purchase and bonus plans
• paid for holidays
• vacation
• sick days
• funerals and jury duty
• years of service awards
• employee discounts
• employee referral bonuses
• charitable contribution matching
• education reimbursement