Trade Show and Events Coordinator

Role Overview

• Partner with the Events Manager to support the execution of trade shows, conferences, and event strategies across multiple business units.
• Coordinate with vendors and exhibitors to secure booth space, registrations, materials, and required services.
• Support event-related logistics including scheduling, communications, and coordination of internal attendees.
• Prepare and distribute pre-event communications and staffing schedules to ensure alignment and readiness.
• Track and manage event expenses, including invoice processing and reconciliation.
• Maintain inventory of event materials, including printed collateral, promotional items, and exhibit displays.
• Coordinate shipping logistics, including preparing pack lists and arranging transportation of materials to and from event locations.
• Provide remote support to onsite teams during events, assisting with logistics, troubleshooting, and real-time problem resolution.
• Support post-event activities including data collection, evaluations, and reporting to measure event effectiveness.
• Assist in the execution of events that support recruiting efforts, candidate engagement, and client development.
• Manage multiple events simultaneously, ensuring timelines, deliverables, and quality standards are consistently met.
• Collaborate with cross-functional teams and stakeholders at various levels to support event success.
• Identify opportunities for process improvements and contribute to enhancing event coordination practices.

Requirements

• One year of experience in event coordination or a related field.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in speaking, reading, writing, and understanding the English language as required for effective performance of job duties.
• Possess an overall knowledge of business functions and understanding of services, business strategy, policies and procedures, and job’s impact to the organization.
• Communicate effectively in writing.
• Focus on the details of work content, work steps, and final work products.
• Engage others for input, contribution, and shared responsibility for outcomes.
• Analyze work, set goals, develop plans of action, utilize time.

Benefits

• Competitive salary package, including performance bonuses.
• HMO (medical and dental) & Life Insurance coverage.
• Paid vacation and sick leave credits.
• Extra allowances will be given for WFH set-up such as internet subsidy and transportation allowance for WFO set-up.
• Medicine & Optical reimbursements.
• Career development and advancement opportunities.