Senior Administrative Assistant

Role Overview

• Independently manage leaders' calendars and meeting prioritization
• Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies
• Read and respond to emails and requests on behalf of the leader; proactively flag pending requests or items requiring follow up and recommend next steps
• Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports
• Coordinate/administer department programs (recognition, timekeeping, employee/contractor on-boarding activities, supply management, etc.), off-sites, and special events or conferences
• May provide leadership to direct reports including coaching, mentoring and annual performance reviews
• Educate department of new technology tools, including AI platforms such as Microsoft Copilot, to improve team efficiency
• Respond to ad hoc requests and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.)
• Back-up other administrative assistants
• Provide new hire training and/or mentoring to administrative staff within department or business unit

Requirements

• High School diploma or GED
• 1-3 years of relevant experience required
• Proficiency w/ computer programs (MS Word, Excel, PowerPoint) and administrative programs (Outlook, Ariba Buyer, Concur, etc.)
• Demonstrated experience working with audio and video conferencing e.g. Microsoft Teams
• Demonstrated experience multi-tasking, quickly changing direction, and independently prioritizing work in order to support multiple people
• Demonstrated experience anticipating needs, taking initiative, and using independent judgment given limited availability of leader
• Demonstrated experience exercising discretion when accessing and handling sensitive information
• Ability to build and maintain effective working relationships across organizational levels
• Strong attention to detail

Benefits

• Health insurance
• 401(k)
• Vacation time
• Sick time
• Health insurance
• Dental insurance
• Life insurance