Process, enter, and route vendor invoices accurately through Bill.com
Manage vendor B2B portals and reconcile invoiced quantities against warehouse receiving reports
Coordinate payment prioritization and approval workflows with leadership
Maintain a clean and organized AP inbox with consistent follow-through
Prepare and distribute AP summary reports for leadership review
Perform daily and weekly transaction categorization in QuickBooks Online
Reconcile bank accounts, credit card statements, and payment processor activity
Match cash payout data against D2C, marketplace, and wholesale sales records
Maintain accurate and organized financial records across multiple channels
Execute month-end close processes independently and on schedule
Prepare reconciliation packages and supporting documentation for CFO review
Investigate and resolve discrepancies proactively ahead of close deadlines
Improve close efficiency, accuracy, and reporting consistency over time
Navigate multiple systems including QuickBooks Online, Bill.com, inventory systems, and vendor portals
Identify sync issues, workflow inefficiencies, or process gaps proactively
Support future AP system migrations and operational improvements
Document workflows and build scalable SOPs
Maintain responsive communication with founders and finance leadership
Participate in periodic coordination calls with external CPA partners
Escalate issues proactively and provide timely operational updates

Must-Haves (Required)

2–5+ years of hands-on bookkeeping or accounting experience with full AP ownership
Strong proficiency in QuickBooks Online (QBO)
Experience using Bill.com or comparable AP automation platforms
Background supporting D2C, retail, e-commerce, or multi-channel consumer businesses
Experience managing vendor invoices, reconciliations, and high-volume AP workflows
Strong organizational skills with the ability to manage multiple systems and priorities simultaneously
Excellent written English communication skills
High attention to detail and strong follow-through
Self-directed and proactive working style with minimal need for supervision
Long-term commitment mindset and ability to thrive in founder-led environments

Nice-to-Haves (Preferred)

Experience with Shopify or Amazon marketplace reconciliations
Exposure to inventory reconciliation and warehouse receiving workflows
Background in apparel, lifestyle retail, CPG, footwear, or streetwear industries
Multi-brand or multi-entity bookkeeping experience
Familiarity with ShipHero or similar inventory management systems
Experience supporting scaling or operationally complex businesses

Competitive Salary: Based on experience and skills
Remote Work: Fully remote—work from anywhere
** Team Incentives:** Recognition for maintaining 100% CRM hygiene and on-time reporting
** Generous PTO:** In accordance with company policy
** Health Coverage for PH-based talents:** HMO coverage after 3 months for full-time employees
Direct Mentorship: Guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Connect with professionals worldwide

Senior Bookkeeper, AP Specialist – Finance and Accounting

Key skills