Project Coordinator, R&D

Role Overview

• Supports project teams by maintaining and coordinating standard project artifacts, including project plans, RAID logs, status reports, and meeting documentation.
• Tracks action items, risks, issues, and dependencies and escalates as needed to the Project Manager or Program Lead.
• Coordinates schedules, meetings, and deliverables to ensure project activities remain aligned with agreed timelines.
• Provides execution and administrative support to project leads; does not own overall project scope, budget, or delivery accountability.
• Works with business users and technical teams to gather, document, and clarify requirements under the guidance of assigned project or systems leads.
• Supports testing, validation/UAT coordination, and release activities by organizing materials, schedules, and documentation.
• Authors and maintains system, process, and user documentation in accordance with established standards.
• Supports audits and inspections by ensuring documentation readiness; does not serve as validation owner or system owner.
• Uses AI-enabled tools to assist with drafting meeting summaries, status updates, and project documentation.
• Organizes and synthesizes project information improving the efficiency and consistency of coordination activities.
• Applies AI tools in alignment with defined compliance, quality, and governance expectations.
• Identifies opportunities to streamline coordination tasks through automation or AI assistance and raises recommendations to project leadership.
• Acts as a central coordination point, facilitating communication between business stakeholders, IT partners, and vendors.
• Prepares and distributes project communications based on direction from project leadership.
• Communicates clearly and concisely, escalating risks, issues, or misalignment appropriately.

Requirements

• Bachelor's Degree and Four Years' Experience OR Masters' Degree and Two Years' Experience
• Experience supporting R&D, clinical, or regulated (GxP) systems
• Familiarity with validation, audit support, or inspection-readiness activities
• Experience working in a business environment supporting systems, applications, or technical projects
• Experience supporting business applications or information systems in a regulated or complex environment
• Understanding of systems lifecycle activities, including requirements, testing, validation/UAT, and documentation
• Strong technical documentation and communication skills
• Working knowledge of project coordination fundamentals
• Demonstrated ability to use AI-enabled tools to support productivity, analysis, or documentation
• Comfort working with modern digital collaboration and automation tools
• Curiosity and willingness to experiment with AI-driven ways of working while maintaining compliance and quality standards
• Exposure to Agile, hybrid, or matrixed project environments
• Prior experience coordinating vendors or external partners

Benefits

• company-sponsored medical, dental, vision, and life insurance plans
• discretionary annual bonus
• discretionary stock-based long-term incentives (eligibility may vary based on role)
• paid time off