AP Accountant

Role Overview

• Own daily execution of the group’s accounts payable process, including vendor bills, reimbursements, business trip expenses, advance invoices, credit memos, and payment preparation.
• Review AP transactions for completeness and accuracy, including vendor details, GL accounts, cost centers, products, projects, tax codes, amortization rules, approvals, and supporting documentation.
• Ensure invoices and reimbursements are processed through Payhawk and exported to NetSuite accurately and on time.
• Ensure AP transactions contain sufficient information for fixed asset identification and capitalization assessment, and escalate potential fixed asset items in line with the fixed asset process.
• Initiate vendor creation and maintain vendor master data in line with vendor management procedures, including review of duplicate vendors, payment details, and required supporting information.
• Monitor vendor detail changes, ensure proper verification and approval, and escalate potential vendor master data or payment risks where required.
• Manage AP-related queries from vendors and internal stakeholders, ensuring timely, clear, and structured communication.
• Identify AP process exceptions, missing information, approval delays, and recurring issues, and escalate them in line with defined escalation rules.
• Prepare weekly AP payment runs for fully approved and reviewed transactions, ensuring payment details match vendor records, supporting documentation, and approval requirements before payment execution or authorization.
• Review and process employee reimbursements, per diems, mileage claims, and business trip-related expenses in line with internal policies and approval requirements.
• Own AP-side control over business trip expenses and Navan financial flows, including review of supporting documentation, dimensions, invoice flows, syncs into Payhawk / NetSuite, and resolution of mismatches.
• Monitor Payhawk balances and coordinate required funding to ensure timely settlement of approved AP transactions.
• Maintain AP-related business trip process accuracy in Navan, including master data, syncs, invoice flows, and alignment with Payhawk and NetSuite.
• Review overdue approvals, unresolved AP items, export errors, and recurring process issues, and escalate where required.
• Support improvements to AP workflows, approval logic, stakeholder guidance, and system usage to reduce manual work and recurring errors.
• Prepare and validate AP-related month-end close inputs, including completeness of vendor bills, unsubmitted transactions, advance invoice matching, credit memo processing, open AP items, and expense cut-off.
• Identify recurring AP issues and suggest improvements to the Head of Transactional Accounting.

Requirements

• Bachelor’s degree in Accounting, Finance, Economics, Business Administration, or a related field.
• 3–5+ years of relevant accounting experience, preferably in accounts payable, procure-to-pay, expense management, or high-volume accounting operations.
• Hands-on experience with NetSuite or similar ERP system; experience with Payhawk, Navan, or similar expense / travel management tools is an advantage.
• Good understanding of AP processes, including vendor management, invoice processing, reimbursements, business trips, advance invoices, credit memos, payments, and related controls.
• Ability to review transactions for completeness and accuracy, including vendor details, accounting dimensions, tax codes, approvals, and supporting documentation.
• Strong attention to detail, ownership, communication skills, and ability to work independently in a deadline-driven environment.
• Ability to follow policies, resolve routine issues, identify recurring process gaps, and escalate exceptions in a structured way.

Tech Stack

• ERP

Benefits

• Flex benefit package, customizing perks to match your unique style.
• Enjoy unlimited remote work or join the vibrant offices in Vilnius, Kaunas, or Barcelona.
• Flexible working hours, harmonizing your personal and professional life.
• Half-day Summer Fridays.
• Full training and onboarding program for a seamless start.
• Exclusive work only with international markets.
• Considerable & steadily increasing salary, recognizing and rewarding your dedication.
• Frequent in-office and after-hours activities with team members.
• Participation in international training programs.
• Internal transparency with company results and salary system, promoting a culture of trust and collaboration.
• Additional paid vacation days, including birthdays, volunteering, and other occasions.