Executive Project Manager

Role Overview

• Cross-Functional Project Ownership: Lead and coordinate strategic initiatives spanning multiple departments simultaneously: Marketing, Tech, Sales, Operations, Finance, and Delivery
• Own project timelines, milestones, and delivery accountability from kick-off through completion
• Maintain full project visibility across the organization through structured dashboards, status reports, and executive updates
• Run project kick-off meetings, weekly standups, retrospectives, and milestone reviews with department leads
• Proactively identify blockers, risks, and dependencies before they become escalations
• Serve as the primary project communication layer between leadership and delivery teams
• Produce executive-ready status reports, project scorecards, and cross-departmental summaries on a weekly and monthly cadence
• Partner with the VP of Operations and C-level team to prioritize the project portfolio based on company OKRs and capacity
• Translate strategic decisions into actionable project plans with clear ownership, timelines, and success criteria
• Design, document, and standardize project management workflows, SOPs, and templates across the organization
• Audit existing processes across departments and identify opportunities for operational efficiency
• Build and maintain a centralized project portfolio view that gives leadership real-time clarity on all active initiatives
• Champion adoption of PM tools and methodologies across departments
• Coordinate with department managers to forecast resource needs, flag capacity constraints, and resolve cross-team scheduling conflicts
• Ensure that project scope, timelines, and resource allocation are realistic and aligned before projects launch
• Track project health across the portfolio and escalate when bandwidth, budget, or scope risks emerge

Requirements

• 5+ years of experience in project management, with at least 2 years in a company-wide or cross-department PM capacity at a marketing agency or high-growth service company
• Proven track record delivering complex, multi-department projects on time and within scope
• High proficiency in at least one PM platform: ClickUp (preferred), Asana, Monday.com, or Jira
• Proven fluency in at least two PM methodologies: Agile/Scrum, Kanban, OKR-driven PM, RACI, Waterfall/Hybrid, or Critical Path Method
• English C1+: written and spoken fluency for executive communication and cross-functional coordination with US-based leadership
• Ability to produce executive-ready documentation, reports, and project updates without extensive rework
• Strong organizational skills and the ability to manage multiple concurrent initiatives, timelines, and stakeholders
• Confident facilitating meetings with C-level executives, department heads, and delivery teams

Benefits

• Mission with Meaning: Your work supports behavioral health organizations that help people recover from addiction and mental health challenges.
• High-Growth Environment: Work directly with leadership in a fast-scaling company building innovative marketing, CRM, and technology solutions for behavioral healthcare organizations.
• Ownership Culture: elev8.io rewards people who take initiative, build systems, and operate with the discipline and accountability of a business owner.