Construction Operations & Scheduling Coordinator

Role Overview

• Manage and actively drive construction schedules across multiple projects
• Coordinate team schedules to ensure no employees, vendors, or contractors are double-booked
• Ensure all team members and contractors are showing up to work daily and arriving on schedule
• Monitor jobsite activity through security cameras and field reporting systems
• Stay in constant communication with contractors, subcontractors, and project managers regarding schedule updates and daily operations
• Push schedules aggressively to gain back time and “win days” whenever possible
• Identify delays, bottlenecks, and operational inefficiencies before they become major issues
• Audit project progress daily and understand exactly where projects are being slowed down and why
• Create solutions immediately when problems arise and implement corrective actions with urgency
• Coordinate with field teams, subcontractors, procurement, and management to accelerate project timelines
• Develop process improvements to prevent repeated scheduling issues in future projects
• Hold teams accountable to schedule milestones and deadlines
• Manage and oversee our custom-built Monday.com operations portal
• Ensure all workflows, tasks, processes, and company protocols are being followed properly
• Maintain accurate project tracking and task management daily
• Monitor overdue tasks and ensure team accountability across departments
• Keep all project information organized and updated in real time
• Communicate daily with internal team members through phone calls, messages, Slack, and other communication tools
• Hold employees, project managers, cleaners, and contractors accountable for daily deliverables
• Follow up aggressively and professionally on incomplete tasks and missed deadlines
• Coordinate between departments to keep operations running smoothly and efficiently
• Maintain constant communication with field personnel to ensure projects stay on schedule
• Manage and complete construction punch lists
• Review daily property lock checks using security camera systems
• Review cleaning and property readiness through cameras and OpenSpace software
• Understand field conditions, construction sequencing, and jobsite operations
• Communicate directly with subcontractors regarding project progress, scheduling, quality control, and completion requirements
• Ensure properties meet cleanliness and readiness standards before final approvals
• Participate in invoice approval processes
• Verify property readiness, cleanliness, and completion status prior to contractor payment approvals
• Ensure proper documentation and operational compliance before payments are released
• Assist procurement department with ordering materials and coordinating deliveries
• Help prevent material-related project delays
• Support daily operational and administrative tasks as needed
• Coordinate urgent purchasing and scheduling needs to keep projects on track

Requirements

• Strong construction background required
• Experience in construction operations, project coordination, scheduling, or project management
• Strong understanding of construction sequencing and scheduling logic
• Ability to identify bottlenecks and proactively solve problems
• Experience pushing schedules and accelerating project timelines
• Comfortable managing multiple moving parts simultaneously
• Strong leadership and accountability management skills
• Excellent communication and follow-up abilities
• Comfortable communicating with contractors and field teams daily
• Ability to manage schedules, staffing coordination, and daily operations efficiently
• Strong technology and software proficiency
• Experience with construction software platforms and project tracking systems
• Comfortable using: Monday.com, OpenSpace or similar construction software, Security camera systems, Google Workspace / Microsoft Office, Messaging and communication platforms
• Experience managing residential construction projects preferred
• Experience with remote construction operations coordination preferred
• Bilingual (English + Spanish) is a plus!