Act as the primary point of contact for providing administrative and organizational support to the Policy & Performance Unit
Manage calendars, schedule meetings, and coordinate travel, visa arrangements, and event logistics for team members and stakeholders
Prepare meeting agendas, take accurate minutes, and follow up on action items for internal and cross-functional discussions
Maintain and organize physical and digital files, records, and documentation to ensure accessibility and accuracy
Support budget tracking activities, including processing invoices, expense statements, and preparing financial overviews
Assist in the creation of presentations, reports, and dashboards for leadership and key stakeholders
Maintain and update databases, project trackers, KPIs, and internal tools such as SharePoint
Facilitate effective communication between teams and external partners, ensuring timely information flow
Handle confidential information with professionalism while ensuring adherence to organizational policies and procedures

Bachelor’s degree in Business Administration, Management, or related field (or equivalent experience)
Minimum 2 years of experience in administrative or executive support roles, preferably in international environments
Strong organizational and time-management skills with the ability to prioritize effectively
Proactive, detail-oriented, and capable of working independently while collaborating in teams
Excellent communication skills with cultural sensitivity in global, multi-stakeholder contexts
Service-oriented mindset with a passion for delivering high-quality support and solutions
Creative problem-solver who takes initiative and contributes positively to team efforts
Proficient in MS Office/MS 365 tools (Word, Excel, Outlook, PowerPoint, SharePoint, Teams)
Familiarity with project management tools and data visualization platforms (e.g., Power BI; Miro, ClickUp, DocuSign are a plus)
Fluency in English required; additional languages (Spanish, French, or German) are advantageous, along with multicultural work experience and alignment with FSC values

Administrative Assistant

Key skills