Financial Controller

Role Overview

• Manage end-to-end bookkeeping and financial administration across two business entities
• Handle client invoicing, accounts payable, and accounts receivable processes
• Perform account reconciliations and maintain accurate financial records
• Prepare and organise financial data for accountants and tax compliance purposes
• Manage cash flow tracking, forecasting, and financial planning
• Prepare regular financial reports and budget forecasts
• Ensure financial records remain organised, accurate, and audit-ready
• Support ecommerce financial operations including inventory tracking and management
• Assist with cost of goods sold (COGS) analysis and forecasting
• Monitor operational spending and profitability trends
• Support backend ecommerce processes including Shopify administration where required
• Assist with duplicate product page management and operational coordination tasks
• Work closely with logistics and fulfilment workflows across multiple systems
• Manage and reconcile founder-related expenses including AMEX transactions
• Organise financial records and supporting documentation for tax purposes
• Assist with financial administration and personal expense management
• Maintain visibility and organisation across both personal and business finance operations
• Support payroll administration for a US-based team
• Coordinate with automated US payroll systems and processes
• Assist with operational administration related to:
• 401k coordination
• healthcare and insurance management
• maintaining system logins and insurance details through OnePass systems
• Ensure payroll and team operational records remain accurate and up to date
• Document financial workflows, operational processes, and internal procedures
• Build SOPs and process manuals to improve transparency and continuity
• Coordinate across multiple operational systems and platforms
• Support backend operational systems including logistics and 3PL coordination where needed
• Ensure the founder and CEO maintains clear visibility across financial and operational activities
• Identify opportunities to improve processes, automation, and reporting efficiency

Requirements

• Proven experience as a Financial Controller, Senior Bookkeeper, Finance Operations Manager, or similar mid-senior finance role
• Strong hands-on experience with Xero (essential)
• Experience using Shopify within an ecommerce environment (essential)
• Experience managing bookkeeping, reconciliations, reporting, and forecasting independently
• Strong understanding of cash flow management and financial operations
• Highly organised with exceptional attention to detail
• Strong process documentation and SOP creation skills
• Excellent written and verbal English communication skills
• Ability to work autonomously with minimal supervision
• Comfortable navigating multiple systems and operational platforms
• Strong problem-solving and proactive thinking abilities
• Ability to prioritise and manage multiple workflows simultaneously
• High level of accountability and ownership mindset

Nice to have:

• Experience supporting founder-led ecommerce or creator businesses
• US payroll administration experience
• Familiarity with inventory forecasting and COGS analysis