Company Secretary

Role Overview

• Oversee the company secretarial function for NT legal entities and branches located in the following APAC locations: Australia, China, Hong Kong, India, Japan, Philippines and Singapore
• Maintain and enhance a common set of corporate secretarial practices, procedures and standards across APAC
• Share know-how, training and best practice across the region
• Work collaboratively with other Company Secretarial colleagues in the US and EMEA
• Principal point of contact for Boards and other senior functional and business unit executives
• Collaborating with Legal Department colleagues and where needed external counsel / corporate secretarial service providers
• Liaising with the internal audit, external auditors, and other key stakeholders
• Oversee the production of board packs for meetings and agree the board meeting timetables each year
• Oversee the maintenance of the master governance calendar
• Attend Board and Committee meetings and ensure production of full minutes
• Undertake reviews of the Board against the latest corporate governance guidance and complete annual self-assessments for the Board
• Monitor changes to and provide guidance on corporate law regulatory reporting and compliance in multiple jurisdictions
• Review policies and procedures and terms of reference for the Boards
• Develop and help the Legal Department to evolve and share resources and identify efficiencies
• Assisting in information requests to regulators and external advisors
• Providing input in respect of legal entity change and any M&A projects impacting NT legal entities in APAC
• Maintain bank mandates and/or authorised signatory lists as required
• Support MLRO requests for corporate information
• Maintain statutory records and ensure timely filing of statutory returns, financial statements and other statutory lodgments with regulators

Requirements

• Qualified corporate secretary and/or solicitor
• 10+ years’ experience in company secretarial work preferably with a large, Australian regulated financial services firm
• Strong knowledge of Australian corporations law, corporate governance and applicable financial regulations
• Experience and/or exposure to company law and governance in China, Hong Kong, India, Japan, Philippines and Singapore would be highly valued
• Excellent communication and interpersonal skills with the ability to engage and influence stakeholders from the first and second line of defence and at various levels across the firm
• Experience in managing corporate secretarial service providers in foreign jurisdictions
• Organised with strong time management skills, accuracy and attention to detail
• Computer literate, particularly with Microsoft Office programs

Benefits

• Flexible work arrangements
• Professional development opportunities