Administrative Coordinator, Client Development – Engagement

Role Overview

• Manage complex calendars, ensuring alignment across stakeholder priorities, high-value engagements, and Firm-wide obligations
• Anticipate scheduling conflicts and proactively resolve them with diplomacy and discretion
• Coordinate meetings, prep materials, and ensure leaders are well-briefed in advance
• Work with various regional office assistants to secure meeting rooms and arrange room set-up
• Coordinate internal operations to ensure the Business Development function runs efficiently
• Support development and coordination of internal communications, including team updates, meeting summaries, and project briefs
• Collaborate with other CDE colleagues for large-scale department events and projects
• Provide backup coverage as needed

Requirements

• Minimum of 3 years of executive assistant experience, preferably in a law firm or in professional services
• Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and stakeholders
• Ability to adapt to diverse work styles, providing consistent and personable service
• Strong written and verbal communication skills
• Strong knowledge of Microsoft Office Suite and Outlook
• Tech-savvy with the ability to learn new technologies
• Familiarity with collaboration tools such as Microsoft Teams, Zoom, etc.
• Strong attention to detail with the ability to proofread written materials and presentations

Benefits

• Health insurance
• Paid time off
• Professional development opportunities