Meetings and Events Officer

Role Overview

• Help shape how OSF plans and delivers meetings and events across global offices and external venues.
• Guide colleagues through event workflows, support complex convenings, and help build consistent, practical event operations across the organisation.
• Provide specialist logistical and operational support for high-priority and complex events.
• Support the design of the meetings and events support framework, including the event lifecycle, workflows, policies, and roles and responsibilities of various internal and external stakeholders.
• Provide step-by-step guidance to the event organizers on the event planning and successful execution within the support framework.
• Maintain a set of supporting materials for the meetings and events support framework that are clearly organized and shared with the event organizers for ease of access and utilization.
• Manage relationships with hotels, event venues, and vendors in key operational cities.
• Support the Global Associate Director in improving event workflows and policies by proactively identifying operational gaps and recommending enhancements.

Requirements

• Bachelor's degree or equivalent professional experience.
• Demonstrable experience supporting or delivering end-to-end meetings, events, conferences, convenings, or complex stakeholder gatherings.
• Experience coordinating multiple event workstreams, including timelines, logistics, stakeholders, venues, vendors, participant needs, and follow-up actions.
• Experience working with external vendors, venues, hotels, event agencies, or service providers, including negotiation, booking, contracting support, or performance follow-up.
• Strong project coordination skills, with the ability to manage competing priorities, deadlines, and changing requirements.
• Strong stakeholder management skills, including the ability to guide internal event organisers through processes, policies, and practical event requirements.
• Ability to remain calm, solutions-focused, and professional during high-pressure or live-event situations.
• Strong attention to detail and follow-through, including documentation, task tracking, and process compliance.
• Ability and willingness to travel for high-priority or complex events when required.
• Excellent working knowledge of English and fluency in the local language of the office location.

Benefits

• Generous time off and flexible work arrangements.
• Employer-paid health insurance and dental plans for individuals and families (no employee contribution required).
• Exceptional retirement savings plan (non-contributory for employees) and life insurance.
• Progressive paid parental leave, reproductive and family planning support.