Create and process purchase orders in accordance with approved sales requests, contracts, and pricing agreements.
Validate required approvals, budgets, and documentation prior to purchase order submission.
Serve as the primary point of contact for sales teams regarding purchase order status, requirements, and timelines.
Coordinate with vendors and internal stakeholders (Sales, Finance, Legal and Procurement) to resolve discrepancies or issues.
Ensure purchase orders comply with company policies, audit requirements, and financial controls.
Track purchase orders through fulfillment and closure, including updates, amendments, and cancellations as needed.
Follow up on vendor invoices and payment status related to issued purchase orders.
Partner with Finance and Accounts Payable to resolve payment delays, discrepancies, or invoice issues.
Proactively communicate payment status, risks, or issues to sales and relevant stakeholders.
Maintain accurate records and documentation in purchasing and financial systems.
Support month-end and quarter-end close activities related to open purchase orders and outstanding payments.
Identify process improvement opportunities to streamline purchase order creation, payment follow-up, and turnaround time.
Work closely with the Supplier Management team on the onboarding of new suppliers and the timely update of supplier master data as required.

Associate or bachelor’s degree in business, finance, operations, or a related field, or equivalent work experience.
2+ years of experience in purchase order processing, sales operations, procurement, or a related administrative role.
Strong attention to detail with the ability to manage multiple requests and deadlines.
Experience working with ERP or purchasing systems (e.g., SAP, Oracle, NetSuite, or similar).
Proficiency in Microsoft Excel and other Microsoft Office tools.
Strong communication and customer service skills, with the ability to work effectively with sales teams.

Primarily remote or office-based role with standard business hours
May require occasional flexibility to support peak sales cycles or month-end close activities

Sales Operations Financial Coordinator

Key skills