Project Coordinator

Role Overview

• Supports Project Managers by coordinating project documentation, workflows and administrative processes throughout the project lifecycle
• Reviews and distributes Prime Agreements, Subcontract Agreements, scopes, and schedules to Project Managers, Project Architects, Project Engineers and other team members as needed
• Prepares and coordinates project-related correspondence, including transmittals, letters and draft meeting minutes for Project Manager review
• Organizes, distributes and tracks bid and proposal documents, including advertisements for bids, addenda and bid responses
• Assists with coordination of contract awards and preparation of prime and subcontract amendments or extensions
• Receives, reviews and processes incoming construction-phase documentation under the direction of the Project Manager
• Coordinates processing of shop drawing submittals, RFIs, change orders and construction change directives; maintains related logs and histories
• Reviews Certificates of Payment and coordinates processing with the Project Manager
• Prepares and coordinates construction contract completion and closeout documentation
• Coordinates submission of required forms and documentation to authorities having jurisdiction (e.g., TAS Reviews, TCEQ)
• Maintains organized and up-to-date project information within project databases and document management systems, including coordination and tracking of QA/QC documentation, compliance records, and client feedback survey materials.

Requirements

• High school diploma or equivalent required; Associate degree or administrative certification preferred
• Minimum of 2 years of experience in an administrative, project coordination or document control role; AEC experience, preferred
• Working knowledge of project documentation processes, contracts, and construction-phase workflows
• Proficiency with Microsoft Office Suite; familiar with Adobe Acrobat, Bluebeam, and Deltek Vantagepoint, preferred
• Strong organizational and time-management skills with the ability to manage multiple tasks and priorities
• Clear written and verbal communication skills and the ability to work independently within a collaborative team environment.

Benefits

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.
• Well-Being: mental health care, culture committees, wellness program, charitable giving match.