Project Administrator, PMO

Role Overview

• The Project Administrator provides administrative, coordination, planning, and project control support throughout the project lifecycle, ensuring effective project delivery and compliance with OPM policies, procedures, and client requirements.
• Support project mobilisation and close-out activities in accordance with OPM policies and processes.
• Coordinate project governance activities, including gates, reviews, boards, and audits.
• Assist with the review, administration, and sign-off of client, supplier, and subcontractor contracts.
• Collect, maintain, and analyse project data, producing reports and management information as required.
• Monitor and communicate project process compliance issues.
• Maintain project documentation, file structures, document control systems, records, and archives.
• Coordinate project meetings, events, and associated administrative activities.
• Provide logistical support, including travel, accommodation, transport, security-related arrangements, and visa applications where required.
• Support the Project Manager in maintaining risk and issue registers.
• Track mitigation actions, contingency plans, and the closure of risks and issues.
• Assist with the provision of financial information to support project forecasting and reporting.
• Coordinate with Accounts Payable to process project purchases and costs in accordance with OPM policies and client requirements.
• Facilitate effective communication between project teams, stakeholders, clients, suppliers, and partners.
• Support procurement and contract administration activities, including drafting, tracking, and monitoring compliance.
• Liaise with stakeholders across the project to resolve operational queries and support project delivery.
• Provide guidance and support to suppliers on OPM processes, procedures, and documentation requirements.
• Support the management of project scope and schedule baselines.
• Assist with the preparation and processing of baseline change requests.

Requirements

• Knowledge of, or experience within, the international development sector would be advantageous.
• Experience supporting low-complexity and low-risk projects through part or all stages of the project lifecycle.
• Demonstrated administrative experience, including the use of project systems, processes, and tools.
• Strong numerical, analytical, and administrative skills with a high level of accuracy and attention to detail.
• Excellent written communication and reporting skills.
• Proficient in Microsoft Office applications; experience with Microsoft Dynamics is desirable.

Benefits

• We enable colleagues’ capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.
• Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.
• We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.
• Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.
• Competitive salary and contributory pension scheme.