Manage and maintain accurate financial records within QuickBooks.
Record daily financial transactions accurately and in a timely manner.
Reconcile bank and credit card accounts regularly.
Process and track accounts payable (AP) and accounts receivable (AR).
Generate, send, and monitor invoices, tracking outstanding balances and following up on payments.
Prepare financial reports and summaries for management review; assist with month-end and year-end close processes.
Assist with financial tracking related to inventory and product-based operations; support the reconciliation of e-commerce sales and payment transactions.
Actively identify, investigate, and resolve financial discrepancies or unusual transactions.
Maintain highly organized digital financial records and compliance documentation.
Maintain accurate spreadsheets and financial tracking tools.
Assist with data entry and financial record management.
Support ad hoc accounting and administrative projects as required.

3+ years of hands-on bookkeeping experience (owning the books, not just data entry).
Strong, proven proficiency in QuickBooks (required) and strong Excel/Google Sheets skills.
Comprehensive experience managing day-to-day accounting functions, including bank/credit card reconciliations, AP/AR, and payment tracking.
Exceptional precision and accuracy when working with numbers.
Strong organizational and time management skills with the ability to work independently with minimal supervision.
Clear, professional written and verbal communication skills.
Experience supporting an e-commerce business (specifically working with Shopify financial reporting) (nice to have).
Experience reconciling digital payment processors (Shopify Payments, PayPal, Stripe) (nice to have).

Bookkeeper / Accounting Virtual Assistant

Key skills