Provide high-level, proactive administrative support to the Head of Global Regulatory Policy & Intelligence and selected members of the leadership team.
Manage complex domestic and international travel arrangements in compliance with company policy, including visa, ESTA, and related documentation
Coordinate registration, payments, and logistics for global conferences, external engagements, and visiting executives
Provide end-to-end administrative support for senior leaders and selected team members
Initiate and manage purchase orders, departmental purchasing cards, and related procurement activities
Coordinate recurring leadership and team meetings, including agenda development, scheduling, and virtual or hybrid logistics
Plan and execute logistics for special events, off-site meetings, and training sessions, including meeting space and catering
Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials
Maintain organized document and file management systems, including SharePoint
Serve as the primary point of contact for internal and external visitors, overseeing registration, workspace, and travel logistics
Oversee office services, supplies, business cards, and mail distribution
Provide backup support for other senior assistants as needed
Support ad hoc initiatives and special projects requiring independent judgment and coordination.

High school diploma required; Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Minimum of 4 years of administrative experience is required
Demonstrate excellence in managing complex executive schedules and competing priorities
Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint)
Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
Operate with discretion and integrity when managing sensitive and confidential information
Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
Communicate clearly and effectively across stakeholders and levels
Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values.

Vacation –120 hours per calendar year
Sick time
40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time
up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
10 days Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year

Senior Administrative Assistant

Key skills