Estimating Manager

Role Overview

• Manage and supervise the sales administration team responsible for estimation, quote entry, contract processing, and handling sales documentation such as specifications and drawings.
• Oversee preparation and accuracy of sales quotations and proposals, ensuring all technical specifications and drawings are properly incorporated and reviewed.
• Coordinate collection, review, and management of project specifications and drawings, ensuring all sales documents meet customer and company requirements.
• Ensure timely and compliant contract preparation, review, and execution in collaboration with legal and finance departments.
• Develop and implement standardized processes and best practices for sales administration activities to improve efficiency and accuracy.
• Collaborate with sales representatives, engineering, and project teams to clarify technical details, specifications, and drawings related to quotes and contracts.
• Monitor and report on key sales administration metrics to identify opportunities for process improvements.
• Train and develop sales administration staff to enhance their skills and performance.
• Maintain up-to-date knowledge of company policies, industry regulations, contract requirements, and technical documentation standards.
• Support the sales team by managing documentation, order entry, follow-up activities, and ensuring all quotes and contracts are complete and accurate.
• Facilitate communication between sales and other departments to ensure smooth order processing and customer satisfaction.

Requirements

• Bachelor’s degree (preferred) in Business Administration, Engineering, or related field preferred.
• 5+ years of experience in sales support, sales administration, or related roles, with at least 2 years in a supervisory or management capacity.
• Strong understanding of sales processes, contract management, estimation, and technical documentation (specifications, drawings).
• Excellent organizational, leadership, and communication skills.
• Proficiency with CRM systems, sales quoting software, Microsoft Office Suite, and document management tools.
• Detail-oriented with strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and lead a team in a fast-paced environment.

Benefits

• Generous paid time off
• Professional development opportunities