Executive Administrative Assistant

Role Overview

• Provide comprehensive administrative support to senior IT leadership
• Manage complex travel arrangements, including multi-stop itineraries
• Compile data from corporate systems for travel and executive update meetings
• Prepare executive expense reports and review approval requests for accuracy
• Create and manage spreadsheets and executive PowerPoint presentations
• Maintain multiple executive calendars in alignment with needs and preferences
• Organize and support large and complex programs, events, or conferences
• Collaborate with EA staff for board or major meetings and coverage during absences

Requirements

• Strong MS Office skills, including Word, Excel, Power Point, Outlook, and Teams
• Strong administrative skills, inclusive of verbal, written and efficient typing skills
• Ability to meet deadlines in a fast-paced work environment
• Excellent organizational skills with the proven ability to manage competing tasks/priorities
• Demonstrated proficiency managing multiple executive calendars, complex travel, and large meeting coordination
• Budget and expense management experience
• Experience working in a corporate environment for a large employer with multiple corporate and operations locations across different time zones
• Flexibility to provide or arrange for occasional after-hours support (up to 8pm)
• Willingness to work in-office as needed (up to 3 days per week)

Benefits

• Competitive wages
• Flexible hours
• Associate discount
• Medical coverage
• Dental coverage
• Vision coverage
• Life insurance
• Disability insurance
• Paid time off
• Paid holidays
• 401(k) plan
• Training and development opportunities