Executive Assistant – Division President

Role Overview

• Provides advanced tactical and strategic administrative support to upper-level executives within the organization
• Manages key records and compiles data for reports
• Prepares expense reports and handles executive presentations
• Takes ownership of executives' calendars, scheduling complex meetings
• Acts as a gatekeeper for communications
• Manages all aspects of executive travel
• Collaborates with Chief of Staff on planning and prioritization
• Generates statistical and analytic reports for utilization by the organization
• Acts as a primary point of contact for stakeholders
• Supports employee engagement and team operations by coordinating team communications

Requirements

• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence
• 8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
• Knowledge & Skills: Administrative Support
• Calendar Management
• Customer Relationship Management
• Event Planning
• Executive Information Systems
• Expense Reports
• Microsoft SharePoint
• Office Equipment
• Office Management
• Office Supply Management
• Organizational Charts
• Proofreading
• Purchasing
• SAP Concur (Travel And Invoice Software)
• Taking Meeting Minutes
• Travel Arrangements

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off