HR Administrator

Role Overview

• Handle Workday HR management platform queries and be the ‘go to’ person assisting employees and managers with system navigation
• Maintain employee files, ensuring required documents are present such as passports, right-to-work records, fit notes and sickness records
• Manage the HR inbox, ensuring timely and accurate responses to employee & management queries
• Manage HR requests with diligence, prioritising and responding to stakeholder communications in a timely and professional manner whether by phone, email, web form or in person
• Process Flexigrid benefits including Private Medical Insurance (PMI) and travel insurance, Cycle to Work, flu jabs, eye tests etc.
• Post recruitment advertisements and manage related administrative tasks
• Process background checks for new employees joining the business
• Ensure Right to Work documents are on file ahead of background checks being completed. Escalation of anomalies, or non-compliance
• Diarise and track expiry of Right to Work documentation to ensure ongoing compliance
• Arrange and track Occupational Health checks – (New Starter information) for all new starters before their start date, escalate where there is an issue
• Prepare, complete and issue employment contracts and new-starter documentation
• Onboard new employees onto payroll system
• Update employee information and salary details on payroll system.
• Create and maintain Driver absence reports to allow meaningful discussions and proactive management of absence with Depot Managers
• Prepare and complete leaver confirmation and conduct exit interviews for employees leaving the business.
• Support Payroll Manager with monthly and weekly payroll processing
• Collation of Driver hours from portals and spreadsheet creation.
• Any ad hoc duties as and when required.

Requirements

• Previous experience in an administration, coordination or support role
• Experience of working with HR processes and/or HR systems would be advantageous but is not essential
• Ability to handle confidential information with discretion
• Experience with payroll administration and systems is desirable
• Strong attention to detail and ability to maintain accurate records
• Good communication skills with a customer focused, solution based approach
• Strong organisational skills and ability to prioritise multiple tasks
• Ability to work in a fast paced, ever changing operational environment.

Benefits

• Competitive compensation: Enjoy a competitive salary, enhanced by a discretionary bonus scheme that rewards both business and individual performance.
• Private medical insurance: Prioritise your health with comprehensive private medical insurance, including access to online GP services from AXA for you and your family.
• Enhanced company pension: Secure your future with enhanced company pension contributions that support your long-term financial goals.
• Cycle to work scheme: Embrace a sustainable lifestyle with our cycle to work scheme.
• Season ticket loan: Spread the cost of your commute and take advantage of annual discounts with an interest free season ticket loan.
• Volunteering and charity: We encourage you to give back to the community through volunteering days and charitable initiatives.
• Enhanced holiday allowance: Enjoy 25 days of annual leave, in addition to bank holidays.
• Global travel insurance: Travel with peace of mind, courtesy of worldwide multi-trip travel insurance coverage for you and your family.
• Employee discount platform: Access exclusive discounts through our employee discount platform.
• Enhanced parental leave: Generous maternity and paternity pay to support you and your family when you need it most.