Payables & Expense Manager

Role Overview

• Own the full AP lifecycle: invoice intake, coding, approvals, payment execution, and posting in NetSuite
• Manage domestic and international vendor payments via Ramp and Airwallex including ACH, wire, virtual cards, and FX
• Maintain vendor master data, including banking details, tax documentation, and compliance requirements
• Monitor AP aging, cash disbursements, and payment timing in coordination with Accounting and Treasury
• Support month-end close activities, including accruals, reconciliations, and AP-related reporting
• Serve as system owner for Ramp, including corporate cards, employee reimbursements, and approval workflows
• Configure and maintain spend policies, categories, limits, and role-based approval chains
• Ensure accurate mapping from Ramp to NetSuite (GL accounts, cost center)
• Act as a primary point of contact for employee and executive expense questions while enforcing policy
• Own and maintain integrations between Ramp, Airwallex, and NetSuite, including troubleshooting sync and posting issues
• Drive continuous improvements to procure-to-pay workflows, documentation, and internal controls
• Assist with scaling AP and expense processes across multiple legal entities, currencies, and geographies
• Partner with FP&A, Legal, and Operations on spend visibility, budgeting, and vendor management initiatives
• Ensure strong internal controls across payables, expenses, and payments, including segregation of duties
• Support audits, bank requests, and compliance initiatives related to procure-to-pay
• Maintain clear documentation of policies, workflows, and approval structures

Requirements

• 5+ years of experience in Accounts Payable, Expense Management, or accounting operations
• Hands-on experience administering Ramp in a corporate environment
• Experience executing domestic and international payments using Airwallex or similar fintech FX/payment platforms
• Strong working knowledge of NetSuite, including GL coding and multi-entity setups
• Experience operating in a fast-paced, scaling organization
• High attention to detail with a strong internal-controls mindset.
• Preferred: Experience supporting multi-subsidiary, multi-currency environments
• Exposure to audit support, SOC 2, or regulated industries
• Prior ownership of AP, expense, or payments system implementations
• Strong cross-functional communication skills and comfort working onsite with leadership.

Benefits

• Hybrid work based out of the Barcelona office
• Professional development opportunities