Key skills
LeadershipCommunication
About this role
Role Overview
- Support senior leadership (COO, President, and VP-level executives) by managing administrative workflows
- Email coordination and calendar scheduling
- Vendor outreach and operational documentation management
- Manage and organize multiple executive email inboxes
- Schedule and confirm meetings and appointments
- Assist with vendor outreach and initial communications
- Maintain organized records of vendor interactions
- Organize files, documents, and operational records
- Support creation of internal tracking spreadsheets
- Assist with tracking ongoing construction projects
- Provide general administrative support as needed
Requirements
- Previous experience as an Executive Assistant or Administrative Virtual Assistant
- Strong email management and calendar coordination experience
- Excellent written and verbal English communication skills
- Highly organized with strong attention to detail
- Ability to manage multiple executives and priorities simultaneously
- Comfortable working in a fast-paced, operational environment
- Proficient in Google Workspace and Microsoft Office (especially Excel)
- Able to work independently with minimal supervision
- Experience supporting construction, operations, or logistics teams (preferred)
- Familiarity with vendor management or procurement workflows (preferred)
- Experience handling multiple inboxes for executives or leadership teams (preferred)
- Background in administrative support for field-based industries (preferred)
Benefits
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!