Marketing & Sales Assistant – Congress Management

Role Overview

• International & National Congress Management for Business Units Complement-Mediated Diseases, Haematology and Haemophilia.
• Congress
• and Event Management: plan, organize, and manage all aspects of congress participation; coordinate with internal teams (e.g., medical, marketing) as well as international congress management to ensure alignment and compliance with industry regulations; manage relationships with external vendors
• Budget Management: develop and manage the congress budget, ensuring cost-effective use of resources; monitor expenses and provide regular financial reports to senior management; negotiate contracts with vendors and suppliers to secure favourable terms
• Stakeholder Engagement: serve as the primary point of contact for healthcare professionals, key opinion leaders (KOLs), and other stakeholders attending the congress; ensure effective communication and collaboration with all parties involved
• Compliance and Reporting: ensure all congress activities comply with industry regulations, company policies, and ethical standards; maintain accurate records of congress activities, including attendee lists
• Contract management: creation, coordination, implementation and documentation of contract processes; if necessary, back-up function for other contract management team members

Requirements

• Bachelor's degree in Business, Marketing, Life Sciences, Healthcare Management, Event Management, or a related field.
• Experience in congress/event management, project coordination, or a similar role.
• Budget management and financial reporting experience.
• Contract management and vendor negotiation skills.
• Strong organizational, communication, and stakeholder management abilities.
• Experience working with cross-functional teams.
• Knowledge of compliance requirements in the pharmaceutical, biotech, or healthcare industry.
• Proficiency in Microsoft Office (especially Excel, PowerPoint, and Word).

Benefits

• Competitive compensation for your work
• Emphasis on work/life balance
• Collaborative and team-oriented environment
• Opportunities for professional growth
• Diversity and Inclusion
• Making a positive impact to help ultra-rare disease patients who are in need of life saving treatments