Process accounts payable by reviewing supplier and subcontractor invoices, matching them to purchase orders, and resolving discrepancies
Apply incoming payments accurately, perform regular bank reconciliations, and ensure job records reflect real-time financial status
Convert quotes into active jobs and maintain accurate updates on job progress, installation schedules, and completion status
Prepare and issue commercial invoices and progress claims with complete supporting documentation
Raise, issue, and track purchase orders through to completion
Onboard subcontractors, including verification of business details, banking information, and compliance documentation
Monitor insurance, certifications, and compliance renewals, ensuring all documentation is correctly attached to job records
Maintain product, pricing, and supplier data within the system, ensuring accuracy of codes and specifications
Support job costing, dispatch tracking, and job close-out processes to ensure accurate financial reporting

3+ years of experience in accounts payable, bookkeeping, or operations administration
Strong attention to detail with a structured and methodical approach to financial and operational tasks
Excellent communication skills with the ability to work confidently with both finance and operations teams
Comfortable working independently and managing a consistent daily workflow with minimal supervision
Experience in construction, flooring, or trades-based industries is highly desirable
Experience using ERP or job management systems (such as RFMS or similar platforms) is an advantage

Accounts, Operations Administrator

Key skills