Event Producer, Print Production Lead

Role Overview

• Serve as TED's primary point of contact for all event print and signage production, owning the process from brief through installation
• Develop and manage print production budgets; negotiate vendor pricing and contracts
• Manage the end-to-end workflow: sourcing vendors, submitting and approving proofs, coordinating production timelines, and overseeing delivery and installation at event sites
• Maintain a centralized asset management and approval workflow for all visual production requests
• Recommend materials, finishes, and installation approaches appropriate to the event environment and design intent
• Conduct quality checks and resolve discrepancies with vendors promptly
• Integrate sustainable materials and practices into print production where feasible
• Ensure all signage and printed materials adhere to TED's branding and identity guidelines
• Lead end-to-end operational execution for assigned TED events, from pre-production through load-out
• Source, vet, and manage vendors from start to finish, becoming their first point of contact on behalf of multiple stakeholders.
• Develop and manage production schedules, load-in/load-out logistics, shipping, and on-site coordination
• Build, track, and reconcile event budgets; manage vendor invoices and change orders
• Represent operational progress at weekly production meetings; maintain project documentation, databases, and event records
• Coordinate cross-functionally with internal and external stakeholders to align on operational requirements
• Uphold TED's brand and quality standards across all event touchpoints

Requirements

• 5+ years of event production experience with demonstrated growth in responsibility
• Hands-on experience managing print and signage production for large-scale events or environmental graphics
• Degree or diploma in event management, project management, or a related field, or equivalent demonstrated experience
• Demonstrated vendor management and contract negotiation experience across event services and print/fabrication suppliers
• Proficiency in Microsoft Office, Google Suite, and Airtable
• Strong project management instincts: able to run parallel workstreams, manage competing deadlines, and self-direct without close oversight
• Operationally rigorous — strong instinct for logistics, sequencing, and follow-through
• Detail-oriented without losing sight of the bigger event picture
• Comfortable switching context between production disciplines
• Direct communicator; manages up and across proactively
• Calm under pressure; solution-oriented when things shift on-site
• Must be authorized to work in the United States.
• This position requires regular on-site presence at event venues.

Tech Stack

• Switching

Benefits

• Reasonable accommodation throughout the hiring process
• Equal opportunity employer and contractor engager committed to diversity, equity, and inclusion