Event Producer

Role Overview

• Execute end-to-end production for assigned event workstreams, from sourcing through on-site delivery and post-event reconciliation, in alignment with approved creative and operational briefs.
• Develop and maintain detailed production schedules, workback plans, and milestone trackers; proactively flag risks and manage schedule shifts across multiple concurrent projects.
• Oversee physical event environments, including staging, scenic, décor, temporary structures, furnishings, fencing, flooring, florals, signage, and outdoor activations.
• Coordinate load-in and load-out logistics, setup and teardown, and on-site production flow, ensuring safety, accessibility, and regulatory compliance.
• Consolidate and place orders for front-of-house and back-of-house technical needs, including AV, electrical, IT, lighting, plumbing, and rigging.
• Source and evaluate vendors across furnishings, scenic builds, custom fabrication, technical services, logistics, and signage; present options and recommendations for approval prior to engagement.
• Manage day-to-day vendor communications, change orders, and deliverables.
• Monitor vendor performance against approved scope, timeline, and quality expectations; escalate issues promptly.
• Build and maintain complex production schedules, coordinating across multiple vendors, internal teams, and site requirements simultaneously.
• Manage logistics including shipping, deliveries, and on-site movement plans.
• Anticipate conflicts and constraints early; bring contingency options to the manager for direction, then execute against approved plans.
• Keep all operational details current in shared project management tools and documentation.
• Manage assigned production budgets within approved parameters; track committed spend, process invoices, and flag variances promptly.
• Bring cost-saving opportunities and any spend requiring approval for sign-off.
• Provide accurate financial summaries and updates at production check-ins.
• Serve as a reliable point of contact for assigned workstreams, providing clear and timely communication to vendors, partners, and internal teams.
• Contribute to weekly production meetings with consistent progress updates and proactive problem-flagging.
• Maintain accurate project archives including layouts, vendor data, schedules, and production notes.
• Participate in post-event debriefs and contribute to process improvement.
• Adhere to TED branding, identity, and operational guidelines at all times.

Requirements

• Degree or diploma in Event Management, Hospitality, Production, or a related discipline — or equivalent professional experience.
• 4–5 years of hands-on event production experience with demonstrated growth in responsibility.
• Strong working knowledge of live event production craft: scenic, furnishings, temporary structures, technical services, and logistics.
• Proven ability to manage complex, multi-vendor schedules across concurrent projects in fast-moving environments.
• Solution-focused mindset: you identify problems early and bring options to your manager, not just escalations.
• Solid contract negotiation and vendor management experience.
• Excellent written and verbal communication; able to manage up, across, and externally with clarity.
• Comfortable working within defined parameters and approval structures while maintaining strong operational momentum.
• Proficient in Google Workspace, Airtable, and project management tools; familiarity with floor-planning software ( CAD, or similar) an asset.
• Familiarity with sustainable event practices and accessible event planning principles.
• Stays current on event industry trends, emerging formats, and production technologies.
• Must be authorized to work in Canada or the United States.

Benefits

• Equal opportunity employer
• Reasonable accommodation throughout the hiring process